Complete request required
Include contact, setup, schedule, and AVL details.
Community & Stewardship
Space to gather.
A place to belong.
Hunters Glen desires to use its facilities to serve our community while responsibly stewarding the resources God has provided.
Before you apply
A few things to know
Facility use is subject to availability, ministry priorities, and approval by church leadership.
Insurance may be required
Requirements depend on the event and its activities.
Saturday cutoff
Saturday evening events must conclude by 9:00 p.m.
Payment deadline
Approved fees are due seven days before the event.
Ministry calendar priority
Church ministries and church-sponsored events receive priority.
AVL may cost extra
Support must be requested with the original application.
Facility rates
Simple hourly pricing
Rates include room setup, breakdown and reset, personnel support, utilities, resource time, and janitorial services.
Classrooms
Up to 30 people · non-secured areas
$20/ hour
During HGBC business hours
Classrooms
Up to 30 people · non-secured areas
$30/ hour
Evenings and weekends
Large Rooms
Rooms 5-130 and 6-209/210 · 30-person minimum
$50/ hour
Setup-only AVL during normal office hours
Fellowship Hall
Trained AVL support required
$70/ hour
Plus any required AVL fees
Student Center
Worship Area/Café · trained AVL support required
$70/ hour
Plus any required AVL fees
Worship Center
HGBC staff or media team support required
$125/ hour
Minimum rate · additional AVL/setup fees apply
Secured children’s and preschool spacesAvailable only by special arrangement through Next Gen ministry staff.
Group classifications
How fees are applied
“Outside Groups” are organizations that are not uniquely a ministry of HGBC, but affirm the church’s mission and vision and share its values.
Fully Related
Ministry Partners
Organizations supported by HGBC and its members through the church budget, love offerings, volunteering, or a combination of these.
Building-use fees are generally not assessed. Donations or love offerings are welcomed.Partially Related
Ministry Connections
Organizations providing a specialized ministry or community service whose values align with HGBC, often with one or more church members participating.
Existing arrangements may continue. Large gatherings and AVL support may involve fees.Unrelated
Ministry Guests
Organizations that may share HGBC’s mission and values but have no established relationship with the church or its members beyond facility use.
All applicable facility-use and AVL fees apply.New Ministry Connection requests are considered case by case. Existing Ministry Connections may be assessed up to $100 for large gatherings, in addition to applicable AVL fees.
Complete guidelines
The details,
made clear.
Review these requirements before submitting your request. Approval is not guaranteed until confirmed by HGBC.
General guidelines
- Church ministries and church-sponsored events receive priority.
- All outside groups must complete a Facility Use Request Form.
- Proof of liability insurance may be required, depending on the event and activities.
- Additional AVL fees may apply depending on the room or space utilized.
- Alcohol, illegal substances, tobacco, gambling, and activities inconsistent with the church’s mission are prohibited.
- Worship Center and choir rehearsal room requests require approval by the Worship Pastor or designee.
- Student Center and secured children’s/preschool space requests require consultation with Next Gen ministry staff.
- Saturday evening events must be completed by 9:00 p.m.
- Incomplete requests will be returned for completion and resubmission.
- Requests for events more than 180 days away will not be considered.
- Payment is due no later than seven days before the event.
Scheduling restrictions
No outside-group requests will be approved within one week of Christmas Eve, the Thursday of Holy Week, or Vacation Bible School. A two-week restriction applies to the Worship Center. The only exceptions are funerals or weddings of HGBC members or their immediate families.
Events may not be requested more than 180 days in advance, and Saturday evening events must conclude by 9:00 p.m.
Audio, video and lighting
AVL support must be requested with the original Facility Use Request and is subject to additional fees and guidelines determined by the Director of Media Services.
Worship Center AVL may be operated only by trained HGBC worship team members. Fellowship Hall and Student Center AVL may be operated only by trained HGBC media team members or a volunteer trained on the equipment and approved by the Director of Media Services.
What the hourly rate includes
- Room setup, breakdown, and reset
- Personnel support and utilities
- Resource time—up to two hours before and one hour after
- Janitorial services
Special AVL, setup, and reset needs may result in additional fees.
Fee application
Ministry Guests: Subject to all applicable fees and provisions.
Ministry Connections: Current organizations that continue to care for the facilities, follow their schedules, and treat support personnel respectfully may continue under existing agreements without building-use fees. Donations are welcomed. Large gatherings must comply with AVL guidelines, and a flat fee of up to $100 may be assessed for setup, utilities, reset, and janitorial costs. New requests are considered case by case.
Ministry Partners: Treated as official ministries of the church. Building-use fees are not generally assessed; donations or love offerings are welcomed.
Insurance, liability and indemnification
By utilizing the facilities of Hunters Glen Baptist Church (the “Church”), the user group (“User”) expressly acknowledges and agrees that the Church provides space on an “as-is” basis for approved Ministry Partners, Ministry Connections, and Ministry Guests.
The User assumes all risk of injury, illness, damage, or loss to persons or property resulting from the use of the Church’s facilities, grounds, and equipment. To the fullest extent permitted by law, the User agrees to release, indemnify, and hold harmless Hunters Glen Baptist Church, its trustees, officers, employees, and volunteers from any and all liability, claims, or demands arising out of or in connection with the User’s activities on the premises.
The Church does not provide insurance coverage for outside groups, and the User is solely responsible for maintaining appropriate liability insurance for its activities.
Ready to get started?
Tell us about your gathering.
Include your proposed date and time, estimated attendance, room setup, contact information, and any audio, video, or lighting needs.
Submission of a request does not guarantee approval or availability.HGBC Building Use Guidelines and Fee Structure · Effective October 1, 2026 · Subject to change at any time.